MODULE 10

Accounting & Financial Management

Full-cycle financial management aligned to USALI standards. From night audit automation and accounts receivable to general ledger, payroll, and multi-entity consolidation, HANS Global delivers audit-ready financial reporting for hospitality operations.

Night Audit & Daily Operations

Automated end-of-day processing and daily revenue reporting.

Automated night audit run (room charge posting, tax calculation, folio balance)

Audit exception reports (missing charges, unclosed folios, unbalanced accounts)

Daily revenue summary report by outlet and segment

Departmental income statement (Manager's Report / Daily Flash)

Cash register close and till balancing

Credit card settlement and reconciliation

Guest ledger, city ledger, and deposit ledger management

Advance deposit handling and forfeit workflow

Revenue journal posting to accounting system

Tax and service charge calculation rules engine

Multi-currency settlement and FX gain/loss calculation

Accounts Receivable

Direct billing, aging reports, and collections management.

City ledger (direct billing) account management

Statement generation and delivery (email, portal)

Aging report (30/60/90/120 days)

Payment posting: check, wire transfer, credit card

Dispute and credit memo workflow

Collection follow-up tracking and dunning letters

Write-off approval workflow

Travel agent commission calculation and payment

Online payment portal for corporate clients

Accounts Payable

Invoice processing, payment runs, and supplier reconciliation.

Supplier invoice entry and three-way match (PO / receipt / invoice)

Invoice approval workflow with multi-level authorization

Payment run scheduling (weekly/biweekly)

Check, ACH, and wire payment generation

Supplier statement reconciliation

Credit note management

Prepayment and advance payment tracking

Early payment discount management

General Ledger & Financial Reporting

USALI-aligned chart of accounts with comprehensive financial statements.

Chart of accounts aligned to USALI (Uniform System of Accounts for the Lodging Industry)

Journal entry and adjustment posting

Month-end and year-end close workflow

Profit & Loss by department (rooms, F&B, spa, other operated departments)

Undistributed expense allocation (A&G, S&M, Property Operations, Utilities)

Balance sheet and cash flow statement

Budget vs. actual vs. forecast variance analysis

Capital expenditure tracking and depreciation

Tax filing reports (VAT, GST, occupancy tax, tourism levy)

Audit-ready financial package generation

Intercompany accounting for multi-entity hotel groups

ERP integration (SAP, Oracle Financials, QuickBooks, Sage)

Payroll & Compensation

Payroll processing with service charge and tip distribution.

Time and attendance integration from workforce management

Payroll calculation (regular, overtime, holiday, gratuity)

Service charge distribution rules

Tip pooling and allocation management

Deductions management (taxes, benefits, loan repayments)

Pay stub generation and distribution

Payroll tax filing support

Labour cost by department and cost center reporting

Ready to Transform Your Operations?

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Accounting & Financial Management

Night Audit & Daily Operations

Accounts Receivable

Accounts Payable

General Ledger & Financial Reporting

Payroll & Compensation

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